How to backup/sync your files in OneDrive.

Creation date: 4/30/2025 9:04 AM    Updated: 5/19/2025 10:44 AM

How to Backup your files in OneDrive.

What is OneDrive

OneDrive is a robust but simple-to-use cloud storage platform for small businesses, enterprises, and everything in between.

Where is OneDrive located


If you already have OneDrive installed and are logged into it with your account, you can find it in File Explorer (the yellow folder icon) — listed as OneDrive in the left sidebar.


you haven’t logged in yet, use the search bar at the bottom of your screen and type OneDrive.
Next, click Open to run the program, and log in using your Microsoft account information — the same one you use to log into your computer.



If you don’t see the app after trying the steps above, OneDrive may not be installed.
If OneDrive is not installed, open this link in your browser and contact IT:
https://www.microsoft.com/en-us/microsoft-365/onedrive/download


Set Up process

You will now enter the OneDrive setup process.
During setup, make sure to activate backup for your Desktop, Pictures, and Documents folders.

Congratulations — you’ve now logged into OneDrive!


Once you’ve completed setup and enabled the correct settings, OneDrive will begin syncing all files — except for your Downloads folder.
If you store important files in your Downloads folder, create a new folder inside your OneDrive folder and move those files there so they will sync.


Important notes

  • OneDrive syncing requires an internet connection.
    Make sure you're connected to a stable Wi-Fi network or directly via Ethernet to ensure files sync properly.

  • If you log into OneDrive on a new computer, your synced data will automatically download to that device.